Everything a residential care facility needs, in one system
Clinical documentation, multi-payer billing, and survey compliance — designed around the reality of small residential homes: SNF, assisted living, board & care, and CLHF, on web and mobile.
Documentation that meets your survey standard
Every facility type is held to a documentation standard — from skilled-nursing regulations to residential-care service plans. CLHF Engine gives you that rigor without enterprise-hospital bloat.
Resident charting
A complete resident record — demographics, diagnoses, history, and progress notes — organized for the small-facility reality of a residential care home.
Electronic MAR
Medication administration records with scheduled and PRN tracking, so every dose is documented and nothing slips through a paper binder.
Care plans
Individualized care plans with goals and interventions, tied to the resident's diagnoses and reviewed on schedule.
Physician orders & e-signatures
Order entry and tracking with PIN-verified electronic signatures and a strike-through revision trail on signed documents.
Assessments & vitals
Structured assessments and vital-sign tracking, scaling from ADL check-ins to the higher-acuity items ventilator-dependent residents require.
Document management
Store and retrieve physician reports, consents, and licensing documents against the resident record — searchable, not in a filing cabinet.
From documentation to paid claim
Residential-care revenue lives or dies on documentation. CLHF Engine connects the chart to the claim across every payer your residents carry.
Multi-payer ready
Medi-Cal and managed-care plans, Medicare, regional centers (DDS), waivers, and private pay — track each resident's payers and obligations in one place.
Documentation attached to claims
Capture the notes and assessments each payer requires as part of care, and package them with the claim or authorization automatically — no end-of-month scramble.
HCBA Waiver TARs for CLHFs
For congregate living homes, build the daily nursing notes the HCBA Waiver requires, attach them to every Treatment Authorization Request, and bill CNSS at the U3 per-diem level — the right code and modifier, every time.
Reauthorization tracking
Payers re-review each authorization. Track authorization windows and get ahead of renewals so coverage — and revenue — never lapses.
Room & board billing
Payers don't cover room and board, so you collect it from residents. Track and invoice it separately from payer reimbursement, alongside private pay.
Full-service billing option
Prefer to hand it off? Our team runs the revenue cycle from inside the application. Get a quote →
Ready for your surveyor, every day
Whether you're licensed by the Department of Public Health or Community Care Licensing, CLHF Engine keeps the record a surveyor would ask for already in order.
Staffing compliance
Coverage requirements scale with your beds and license type — RN, LVN, and CNA or caregiver tiers per shift. Log it and prove it.
Incident & unusual-occurrence reporting
Capture incidents and unusual occurrences with the detail your licensing agency expects, and keep a defensible, time-stamped record.
Regulatory conformance
Documentation structured to the regulations your facility type must follow — care plans, orders, MARs, service plans, and assessments aligned to the standard you're surveyed against.
Audit trail & access control
Role-based access and a complete change log — who documented or changed what, and when — for HIPAA and for survey defense.
Mobile & bedside
Document at the bedside on a mobile device, including offline, so charting happens in real time instead of at the end of a shift.
Licensing document hub
Keep licensing paperwork, fire clearances, and policies organized and retrievable when the surveyor — or a new application — calls for them.
See it on your own facility
We'll walk you from a resident's chart through a claim with documentation attached to a survey-ready record.
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